Overview:
A professional services firm is seeking a Legal Assistant to support attorneys in its Alternative Investments practice. This role involves coordinating legal assistant assignments, mentoring team members, managing deal-related documentation, and ensuring compliance with regulatory and firm policies. The position requires in-office presence four days per week.
Responsibilities:
- Coordinate workflow and assignments for legal assistants within the practice.
- Mentor and provide guidance to new legal assistants.
- Advise associates on best practices and firm policies.
- Conduct research, compile reports, and maintain working group lists.
- Organize due diligence materials and update deal closing checklists.
- Develop and manage tracking systems for transaction deliverables and timelines.
- Prepare and distribute signature packets to deal participants.
- Draft form documents, client correspondence, and letters to other counsel.
- Prepare Uniform Commercial Code (UCC) filings, order lien searches, and stay updated on Article 9 regulations.
- Assist with the formation of corporations and LLCs, including drafting formation documents, managing filing requirements, and overseeing maintenance obligations.
- Prepare responses to auditor requests and maintain case contact information.
- Notarize documents and assist with authentication and consularization processes.
- Review and proofread legal documents for grammar, punctuation, definitions, and references.
- Support the EDGAR filing process.
- Assist with closings, draft and review closing checklists, and prepare closing binders in both digital and physical formats.
- Organize and manage deal documentation within internal databases.
- Perform other tasks as assigned.
Qualifications:
- Bachelor’s degree required.
- At least 2 years of CLO experience or 4 years of asset-backed securitization experience.
- Strong client service orientation and communication skills.
- Ability to manage multiple projects simultaneously with minimal supervision.
- Strong organizational and prioritization skills.
- Ability to meet deadlines and perform well under pressure.
- High attention to detail, with strong grammar and proofreading skills.
- Critical thinking and sound judgment.
- Effective team player with a proactive mindset.
- Flexibility to work overtime, including evenings and weekends, as needed.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
- Must obtain a notary public certification within six months of employment.
- Reliable availability during scheduled workdays and hours.
Compensation:
The anticipated base salary range is $60,000 to $90,000, depending on experience, qualifications, and firm needs.